How can Intranets improve the collaboration of hybrid/remote teams?
Hybrid teams often face the challenge of communicating efficiently and of being kept in the loop at all times. Intranets are websites that are easily assembled and populated with business specific information. As such, intranets can expose the relevant information to the relevant groups. Businesses can set up intranets to prevent gaps in knowledge, familiarize staff with procedures, and promote standards. Therefore, wherever your employees may be, they can always rely on approved knowledge hubs available 24/7. Changes in the hub? No problem. All users targeted by the change are informed automatically to ensure a fast reaction and synchronization across teams.
Intranets store and organize
The power of any team resides in collaboration. Teams work together to reach a common goal. On their journey, team members must adjust and adapt to (changing) requirements, set and keep up with the pace of implementation, and generally make their work visible and usable.
Intranets help teams:
- Kick-off the analysis phase of a project by providing information about previous projects and current SMEs
- Centralize their ongoing project work and keep it accurate via real-time collaboration Ø Automate decision flows, workflows, and forms
- Extract insight and generate progress reports based on built-in metrics
- Organize meetings and receive instant Outlook triggers when information is updated
Intranets act as a team’s or a company’s online portal, working as a hub which users can access to retrieve and share information. Intranets ensure that the information you are working with is shareable, unified, and team driven via collaboration.
With the rise of hybrid and remote work, keeping teams that are physically and time-zone displaced is paramount to delivering projects in unison, at the right time, with the expected results. Intranets, as unified sources of information available on the web, offer teams THE support they require to get the job done on time.
Teams collaborate and deliver
Connected teams make clients happy by delivering well-rounded features built around tangible use cases. Intranets keep information organized and updated, so that any team member can access and contribute to it.
To collaborate and deliver, teams nowadays need to be given enough work-life balance and sufficient support to perform from any location and time zone, as flexibly and responsibly as possible. Intranets maintain a team’s level of happiness and satisfaction high, by giving all team members a feeling of belonging to a higher goal.
Intranets enable teams to deliver projects virtually and remain connected to the core company values.
Intranet enables Teams to perform
Intranets lead to team performance. Let’s explore a few ways Intranets enable this.
Communication speed and accuracy
Your employees build their knowledge dynamically, on an ongoing basis. Speed and accuracy are vital to having tasks finished on time. Intranets store and distribute information instantly by having assets and files published to the web. Errors and inaccuracies can be flagged and updated on the spot and teams will, therefore, always have access to the latest, most accurate information.
Having an Intranet distributes the information evenly and on demand. Instead of having employees write and follow up on long email threads which can get delayed, the information can be stored in a place where all recipients can contribute to, at all times.
And what about finding the right SME for a task? Intranet search can be used to find the employees that are best suited for a task, a project or a review.
Information sharing and collaboration
Information should not reside in the head of SMEs, but be shared. Intranets are digital spaces where information and expertise can be shared.
Information is not the product of one mind, but of many. Intranets are digital spaces where employees can collaborate on shaping knowledge and developing the necessary level of detail that makes information helpful.
Information has many shapes and sizes:
- Web pages
- Lists of users
Intranets keep all this information secured, branded, and manageable. Team members can consult and update the information, download assets, work with form automation, configure smart triggers and notifications. Intranets keep people in the loop with the latest and greatest information related to their project.
Productivity and project excellence
Your employees open their laptop each morning and start going through their emails and tasks for the day or the week. However, instead of being able to work on their tasks, employees need to spend several hours hunting down the information they need or some dependency. Intranets solve this problem by bringing together information and people in one place.
What does this mean for you? Your employees will not waste time identifying SMEs or uncovering past projects and their documentation. Instead, they will access your Intranet, use its powerful search and immediately craft a strategy for their tasks.
Productivity can be measured by various criteria Intranets are enablers of:
- Project and task management
- Time management
- Task automation
- Insight and reporting
Intranets help teams be consistent in terms of processes and procedures.
Mindset growth around company values
Businesses which invest in Intranets send several powerful messages to their teams:
- We are responsible for giving you actionable information and data Ø We want to enforce autonomy and self-service
- We work together and we fail together
- We share the same vision and mission
Intranets keep teams connected and informed at all times by providing access to the latest information, an Internet connection away. Intranets cater for distributed, remote teams, as well as for all personas inside a team.
Intranets can benefit your teams by:
- Increasing engagement and motivation
- Enhancing collaborative content creation and review
- Providing insight into project implementation
- Driving productivity and upskill
- Making both the big picture and the details clear and easy to find
- Organizing knowledge, dashboards, and offering support for project tasks