thumbnail

Is SharePoint Still Relevant in 2021?

SharePoint makes the world go round

 2020 showed us that: 

  • If you cannot work remotely, you are literally stuck. 
  • If you cannot host your data properly, you will fail both your employees and customers.
  • If you cannot run your business anytime and anywhere, you cannot remain competitive. 

The Microsoft universe is smartly interlinked to improve your daily work collaboration and to help you grow a lockdown-proof business. 

Microsoft SharePoint: 

  • Is behind all the data that originates from your Teams meetings, notes, and workflows. 
  • Can have its data accessed and exposed from Teams.
  • Helps you collaborate on documents, data, and digital workflows. 
  • Controls your group rights and permissions. 
  • Enables you to manage top-notch sites end to end. 

Is SharePoint still relevant in 2021? 

Without a doubt, SharePoint is still THE transformation platform that can make your business digitally relevant in 2021 and beyond. 

Intranets, extranets, and sites are here to stay.

poster

Problem 

Can’t recognize, won’t buy. 

Solution (SharePoint Sites) 

Branding helps your customers recognize you and associate your logo and them with your products. Remote business relations and marketplace exposure require you to promote a solid brand experience to your customers.

Let branding contribute to the way you grow your customers’ confidence in you and your products: 

  • Use SharePoint to enforce your branding (logo, theme, colors) on all your sites and all your deliverables. 
  • Add and adjust navigational elements to your sites for ease of use. 
  • Forget about static layouts (with limited editable regions on webpages) and stack column layouts row by row. 
  • Choose from a bulletproof variety of web parts to make your page content stand out. 

Repurpose content, update it, and publish flawless sites which attract attention. 

Content repositories with multiple integration touchpoints make agility a breeze.

poster

Problem 

Can’t integrate, won’t collaborate. 

Solution (SharePoint and Teams) 

If your employees need to exchange a lot of data, information, or content, they need to do this easily with a couple of clicks, with secured sharing, and with flexible access to resources. Collaboration is key from creating to updating documents, from tracking forms to automating business decisions, from search to system pull and integrated access.

SharePoint helps you collaborate easily on files and tasks, as it is the backbone of Microsoft Teams. 

If you want to know how to elevate your enterprise content with Microsoft SharePoint, you can check out one of our articles here.

Business workflow automation ensures continuity.

poster

Problem 

Can’t keep track, won’t engage. 

Solution (SharePoint, Power Automate, and PowerApps) 

Whether you use SharePoint or access the SharePoint environment through Teams, you will soon notice that some tasks make more sense if they can be visualized and integrated in a workflow. To this end, SharePoint integrates with Power Automate for higher control and engagement with daily routines and multi-stakeholder approvals. If you are currently using SharePoint and/or Teams, and if your teams work remotely, Power Automate gives you the proper way to handle loose ends. 

Another useful (and unavoidable) reality you may face daily is collecting the right data in forms. The process can be lengthy and error prone when done offline. Yet, custom forms are now a ready-made solution powered by SharePoint and PowerApps. How can PowerApps help you? It can create: 

  • A custom form based on a SharePoint list   
  • A custom list view in SharePoint 
  • An app which uses SharePoint as its source 

System extensibility helps you scale and customize.

poster

Problem 

Can’t adapt, won’t monetize. 

Solution (SharePoint integrations) 

Is your response to external factors quick? Can you revamp your knowledge base in case of a merger, a spike, or a focus shift? Can you adapt to what your customers need when they access your site? SharePoint helps you answer YES to all the questions above.

SharePoint is extensible and adaptable to your particular business requirements. Modern SharePoint pages can be changed programmatically with SPFx, Microsoft 365 CLI or Graph API. Add scripts to your pages, new controls to your UI, new data views, and any other configuration updates. 

News and views for 2021

2021 introduces exciting features related to productivity and a spinoff. 

SharePoint Online productivity 

  • News productivity and consistency: News and announcements can now be created based on predefined templates, with inbuilt support for branding.   
  • News aggregation: An automatic news feed (with the summary of all the news in that week) is automatically compiled by SharePoint in line with company branding. 
  • News prominence (Boost): Organizations can give prominence to an information snippet by placing it at the top of a page or feed. This feature is called Boost. 
  • Content engagement metrics: Audience engagement with content can be measured via the News Page Analytics metrics generated automatically in your Inbox. 
  • Consistent navigation across sites (App Bar): The App Bar applies to all SharePoint site pages across the entire intranet. The App Bar shows a user's most important sites, resources and news, including their organization's top links. 
  • Video storage: Microsoft now stores video content in SharePoint Online rather than Microsoft Stream.   
  • Intranet content in Teams (Home Site App): Home Site App for Teams brings SharePoint intranet content to Teams users. Employees can easily stay informed, quickly share and discuss intranet content in channels and chat. 
  • Resharing: Users who move files stored on OneDrive or SharePoint can reshare already-shared files, without going through the sharing process again.   

SharePoint spinoff

SharePoint Lists are a valuable safe net for consistency and predictability: 

  • Sites: all your sites will have the same look and feel if you store and select web parts from SharePoint list 
  • Document Libraries: all your content is safely stored, appropriately tagged, and permission enforced 
  • Data: all data management activities are controlled by list automation 

SharePoint Lists are used pervasively when storing contacts, announcements, surveys, functions or web parts, libraries, tasks, and so on, as long as you are logged in to SharePoint. But wait … SharePoint is part of Microsoft 365 which also stores and manages lists at system level. Sometimes, there might be some overlapping – you might need a Microsoft 365 system list in SharePoint or vice versa. If only there were a way to make this integration smoother?! 

Worry no more …. Microsoft Lists extrapolates the logic and benefits of SharePoint Lists and makes the list feature available system wide. Microsoft Lists ensures that your lists, wherever they are in Microsoft 365, can be accessed, reused, and repurposed. 

How does it work? 

  • Manage your lists on the Microsoft Lists home page, mobile application, or the Lists app in Teams.
  • Track and trace content, organize your work and tasks across Microsoft 365. 
  • Access lists from SharePoint or beyond SharePoint. The user experience is seamless and the list behavior requires no adjustment on your part. 

Does this mean that SharePoint Lists will be gone? Absolutely not, in fact, Microsoft Lists is built on top of SharePoint Lists. 

With Microsoft Lists you gain more flexibility when organizing content into a shareable collection of data where consistent usage and collaboration are key: 

  • Work with a variety of content types: contacts, people, files, data values, and links. 
  • Use the default templates: Issue tracker, Employee integration/onboarding, Event itinerary, Work progress tracker, Content scheduler. 
  • Create lists from scratch, from a template, or through an Excel import.
  • Create and share lists on any device. 
  • Control the Edit or read rights over a list. 
  • Synch formatting, conditional metadata, and filtering. 
  • Switch between views for better data visualization. 
  • Use Power Automate to notify users when changes occur or to automate forms. 
  • Use the Lists API and connect the list data to external data sources. 

So what if you really like working in Microsoft Teams and don’t want to switch to Microsoft Lists every time you want to manage a list? You can access everything from within Teams via the Lists app, so you never have to leave Teams to track down some information or manage a workflow. Moreover, if you have lists created using the SharePoint app in Teams, these will be automatically moved to Microsoft Lists.