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 Make your team’s time worth by using the right technologies 

Teams work best when they act as smooth-oiled machines which know how to reach their destination. Technology can make the team interaction and productivity go hand in hand. Glitches, bottlenecks, vague processes, and insufficient ownership can make essential time go to waste. Businesses need to stop sabotaging the time they pay employees for, by making sure the right technologies work towards speed and sustainability. Choose technologies that help you:

  • Visualize project progress
  • Promote fair workload
  • Balance talent and priorities
  • Communicate synchronously and asynchronously
  • Digitize your office, assets, and production line
  • Release faster and automate more

Technology enables team proficiency

Teams have a mandate to deliver results. Therefore, it would make sense for teams to have technology that enables them to deliver these results fast and with ease. Businesses must focus on choosing the tools or suites which can make teams excel in terms of efficiency, productivity, and time management.

Teams should focus on creating value, instead of adjusting buggy processes, scavenging for information or being involved in low value activities (repetitive or formulaic tasks). 

Technology as team enabler

So what does it mean to have a proficient team powered by technology? Such teams: 

  • Foster knowledge curation and strategic growth
  • Automate processes and focus on creative tasks
  • Work in and switch between office and remote locations
  • Monitor work progress and adjust delivery on that basis 

The right technology will turn your teams into flexible, but also predictable entities which use their man hours sensibly from any location they work from.

Let’s explore some of the most important features you should tick off the list when choosing the best technology that can make your team’s time worth every penny. 

Visualize project progress

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Projects help teams divide the workload in a planned manner and associate tasks with goals and deliverables. Team projects tend to look like a Hydra with many heads. What this entails is that projects must be monitored so that they follow the plan or adjust to changing contexts.

The right technology helps teams:

  • Divide a project into increments 
  • Visualize project dashboards and status reports
  • Assign team members to tasks
  • Keep track of logged time
  • Spot blockers on various lanes
  • Build agendas
  • Centralize project assets
  • Generate report based on predefined metrics and KPIs 

Promote fair workload

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Projects are built around people. Assigning the right people to the right task based on availability and skills can be done if you have a tool which centralizes this information. Getting the right match from the start helps management optimize time and resources.

The right technology helps teams:

  • Be predictable in terms of velocity, based on past projects
  • Be knowledgeable of each member’s availability 
  • Balance work and deadlines

Balance talent and priorities

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Projects help teams divide the workload in a planned manner and associate tasks with goals and deliverables. Team projects tend to look like a Hydra with many heads. What this entails is that projects must be monitored so that they follow the plan or adjust to changing contexts.

The right technology helps teams:

  • Develop flexible working hours
  • Find the stakeholder or SME best suited to answer questions 
  • Remain engaged with the project
  • Schedule analysis and effort for future projects
  • Estimate effort, budget and knowledge gaps 

Communicate synchronously and asynchronously

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Communication is essential for team continuity and efficiency. Good communication gives meaning to goals, builds partnerships, and helps team members gain practical skills. In the age of remote work and hybrid teams, availability of information and peer-to-peer collaboration ensure that time is well spent and resources are well paced.

The right technology helps teams:

  • Use conferencing and instant messaging 
  • Access all the artefacts associated to meetings on a hub
  • Store and manage project information 

 Digitize your office, assets, and production line

Projects tend to amass large asset volumes: spreadsheets, reports, plans, requirements lists, implementation sheets, domain artefacts (code, tests, samples, trials, mocks, prototypes) and many more. All this data needs to be managed, curated, and made available virtually in digitized format to be remotely retrievable at all times.

The right technology helps teams:

  • Collaborate, share, and co-create assets (files, folders, assets)
  • Use advanced metadata to tag, label, and classify
  • Store assets securely (especially if chossing the cloud option)
  • Self-service 

Release faster and automate more

Projects tend to have a fair level of routine procedures. Teams should spend a limited time on repetitive tasks and procedure implementation, as these can be automated once and reused many times over.

The right technology helps teams:

  •  Associate projects with procedural workflows that act as general housekeeping templates
  • Automate communication, training, onboarding, and handover
  • Automate management processes
  • Automate email, messaging, and scheduling
  • Automate asset sorting and classification
  •   Automate approval processes 

In brief

What?

Technology can help your team think strategically, focus on non-repetitive work, plan ahead, and deliver faster. From this point of view, choosing the right technology will enable your teams to work and love what they do.

Why?

Teams will use their time on things that matter, instead of low value tasks.

How?

Technology will assist your team in: 

  • Planning work increments based on members’ availability, skill profile, and task breakdown
  • Overseeing project progress based on dashboards
  • Automating forms, approvals, and processes
  • Communicating and sharing information securely 
  • Working collaboratively for faster results