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10 crucial benefits of O365 in your company

O365 (Office 365) provides access to a full-blown digital office you can start using by simply entering a username and password. O365 bundles various Microsoft cloud benefits into packages for home and business use:

  • Access to the classical Office editing suite (Word, PowerPoint, Excel)
  • Integration with Outlook
  • Online collaboration on documents, processes, and system-wide lists
  • Real-time communication in multiple formats via Teams
  • Controlled sharing of documents and assets based on permissions
  • Project management visualization and breakdown
  • Automated workflows
  • Knowledge management via SharePoint
  • Security and recoverability of digital assets in case of hardware failure
  • Easy scaling and integration with 3rd-party software

Office 365 unites your business acts and actors on the same stage

Office 365 (and the extended Microsoft 365 platform) offers web access to Word, PowerPoint, Excel, and amplifies the capabilities of this classic suite with:

  • Collaboration
  • Knowledge management
  • Teams networking
  • Outlook integration
  • Security

Office 365 (O365) is cloud-based and subscription-based. It can be accessed from desktop, mobile, tablet, as long as you have an Internet connection. O365 is, in essence, a full-blown digital office and virtual cabinet you can access with a username and password. The best thing about O365 is that, if your hardware malfunctions, nothing is lost, as everything you stored locally is synchronized in your cloud account.

Installation? You don’t have to do anything, as you simply need to open a web browser and log in.

Updates? You don’t have to do anything, as updates happen automatically, behind the scenes.

Backup? You don’t have to do anything, as backup is built-in. 

Benefits of Office 365

All businesses can benefit from O365, as all businesses require:

  • Asset digitalization
  • Sharing and collaboration speed
  • Content consistency 

Hybrid access to the classical Office editing suite (Word, PowerPoint, Excel)

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Business continuity can be achieved if tools and assets can be accessed:

  • Remotely and locally
  • From any hardware or machine
  • From the web

The Office suite (Word, PowerPoint, Excel), which enables all users to create content and convey information easily can now:

  • Be accessed locally and from the web
  • Synchronized between the two platforms
  • Enable collaboration among multiple contributors
  • Produce deliverables that can be shared with peers based on permissions

The cloud implementation of O365 ensures that all your assets are stored in an infrastructure that cannot be compromised in case of hardware malfunction or cybersecurity attacks. Teams can work from anywhere and anytime, an Internet connection away. 

Integration with Outlook

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Employees use Outlook to receive, send, preview, and automate email messages, but also to receive notifications about changes triggered in O365.

Integration with Outlook helps you manage meetings, email threads, calendars, as well as access SharePoint and OneDrive files in one click, straight from your email. Moreover, your contacts, calendars and emails are synchronized automatically and can be accessed from any device.

Online collaboration on documents, processes, and system-wide lists

O365 enables you to work with your peers on the same set of documents, lists, and processes. The cloud enables you to:

  • Access files remotely
  • Reduce duplication and inconsistent file variants
  • Edit files concurrently and track changes
  • Version-control files
  • Integrate the files in SharePoint sites or wikis
  • Share files via links, based on permissions

O365 simplifies virtual communication by integrating your content ecosystem with instant messaging and project-based communication via Teams. The integration means that you do not need to switch between Microsoft products to access, edit or update a file, to set up a meeting, or to find a repository. 

Real-time communication in multiple formats via Teams

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 O365 and Microsoft Teams enable efficient employee communication, collaborative document creation, and seamless task management. Teams is fully intertwined with the user’s SharePoint and OneDrive repositories which complement ad-hoc, instantaneous, chat-like communication, and online meetings.

What about your peers? You are out of office and the team needs one of your documents. Peers can:

  • Use the embedded enterprise search to identify the relevant document
  • Find the document in a newsfeed and comment on it

 

Controlled sharing of documents and assets based on permissions

Sharing documents can be done with internal and external teams and users. Several sharing details can be controlled:

  • Link expiration due date, with the possibility of extension
  • Users who work with the document
  • Document modes: read-only, edit, downloadable 

 

Project management visualization and breakdown

O365 can help all team members create projects, tasks, assignments, and consult project progress on dashboards or as part of downloadable reports. You can control the dashboard layout and designs.

Teams integration contributes to streamlining Business Intelligence.

 

Automated workflows

O365 helps you turn manual sequences and operations into automated workflows for various processes:

  • Form approval
  • Document signoff
  • Process updates
  • Scheduled SharePoint publish activities 

Knowledge management via SharePoint

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SharePoint can centralize team knowledge or corporate communications in hubs which bring together documents, links, references to other sites, forms.

SharePoint can help you publish your knowledge on an Intranet which is:

  • Powered by content from O365
  • Organized and searchable
  • Updated automatically when its files are updated
  • Accessed via the web

 

Security and recoverability of digital assets in case of hardware failure

The great thing about using the cloud is the fact that you will never lose content or files again when you:

  • Lose or damage your device
  • Forget passwords or are locked out
  • Are the target of malicious content and cyberattacks

O365 is Microsoft secured on the basis of the ISO27001 certification, which means your data is safe and recoverable at all times. What this also means is that O365 is updated behind scenes by Microsoft, so that you can benefit from the latest features, fixes, patches, and updates. The best thing of all is that you do not need to download or install any kits to benefit from the latest security updates.

Other security benefits include:

  • Multi-factored authentication
  • Federated authentication
  • Zero downtime
  • Secure cloud storage
  • Encryption

 

Easy scaling and integration with 3rd-party software

Having O365 in the cloud means that the applications you use are not hosted on your servers which you would have to maintain and keep updated. Since you are not hardware bound, you can scale your usage up and down depending on demand, on the number of employees.

The cloud O365 ecosystem was built in such a way that it is already integrated with various 3rd-party applications which can help you enhance project management capabilities, editing, localization, data export, scheduling, tracking, and so on. 

 

In brief

Office 365 (O365) is the most accessible cloud platform for managing your files, processes and communication from a web browser and from any device.

O365 helps businesses thrive by giving their employees a tool set that is:

  • Easy to work with
  • Secure to store files in
  • Collaborative and available 24/7